Open position in Bucharest Office:

Office Manager

“New research shows that overqualified employees tend to perform better, and they don’t quit any sooner.” —Harvard Business Review. At Brandient, we are not afraid of too-good employees — please bring us your excess of talent, education, intelligence and experience and we will put it at good work.

The job:

  • Serves as the primary point of contact for internal and external matters pertaining to the Office;
  • Ensures the smooth functioning of the office’s daily activity (appointments, supplies, reception of guests, protocol etc);
  • Completes a broad variety of administrative tasks for the Management including: managing an active calendar of appointments; plans, coordinates and ensures the Managing Partner’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role;
  • Arranges complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings;
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Management, including those of a sensitive or confidential nature;
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
  • Designs and implements office policies by establishing standards and procedures;
  • Completes expense reports; send invoices, and process paperwork;
  • Collaborates with other administrative staff (e.g. accountant, driver, cleaning team etc);
  • Manage relationship with vendors, service providers and landlord, ensuring that all services are invoiced and paid on time;
  • Maintain the contact list of Brandient partners and clients;
  • Design and implement filing system and ensure it is permanently up to date;
  • Ensure security integrity and confidentiality of data;
  • Monitor and maintain office supplies inventories.

The candidate:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management and external partners;
  • Must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented;
  • Will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities;
  • Will have the ability to work independently;
  • Should be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion;
  • Adhere to compliance with applicable rules;
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability;
  • Emotional maturity;
  • Highly resourceful team-player;
  • Completes demands and demonstrate the highest level of customer/client service and response;
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment;
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements:

  • Bachelor’s degree required;
  • Strong work tenure: 3-5 five years of experience in similar positions;
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point); knowledge of Social Media platforms is a plus.

By submitting your application, you agree to the transfer, collection and processing of your data by Brandient as described in the Privacy Policy and the applicable legal regulations. If you no longer wish your information to be collected and used as described by this policy, you can withdraw your consent at any time via e-mail at [email protected]

If interested in the above job opening, please send your resume (and other relevant credentials) to Brandient Careers. Please note that only selected candidates will be contacted for an interview.

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